Social and Environmental Initiatives 2012

Special Feature 2 Strengthening of Disaster Prevention Measures and BCP Support at “Mitsui's Offices”

4 Initiatives for Further “Safety and Security”

In the wake of the Great East Japan Earthquake, many companies are reviewing and strengthening disaster prevention measures and Business Continuity Plans (BCP). In Mitsui Fudosan's office building business, thinking about what should be done to support tenant companies' disaster prevention measures and BCP led to the decision to implement initiatives in broadly the following four aspects.
At “Mitsui's offices,” various initiatives will continue to be pursued with the mission of providing an increasingly “safe and secure” office environment.

Further initiatives for disaster prevention measures and support for BCP activities Securing of electric power function and maintaining of major functions for 72 hours after infrastructure disruption Strengthening of response to stranded commuters Enhancement of functions and expansion of space of “Crisis Management Center” Issuance of disaster prevention guidebook

Securing of electric power function and maintaining of major functions for 72 hours after infrastructure disruption

Part of the fuel tank

Part of the fuel tank

Emergency electric power generators

Emergency electric power
generators

Disaster prevention specifications are being enhanced by revising the “Office Building Design Manual” to maintain the functions and environment necessary for tenant companies' BCP and accommodating office workers in buildings. In addition to “Yokohama Mitsui Building,” which was completed in February 2012, and other newly-built buildings, upgrading of equipment will be advanced in phases at also existing buildings.

Brief outline of disaster prevention specifications enhancement
1.Installation of 72-hour emergency electric power generators as standard equipment
In preparation for lifeline interruption in the event of a disaster, newly-built buildings are equipped with emergency electric power generators that can operate for 72 hours to supply electric power for elevators, restrooms, ventilation, etc.
2.Strengthening of measures for maintaining and early restoration of major functions
Measures for maintaining and early restoration of the functions of elevators, restrooms, ventilation, security and other major equipment are strengthened.
3.Expansion of adoption of building disaster damage assessment system
A system that conducts a primary assessment of a building structure's status of damage in about ten minutes after occurrence of an earthquake is adopted at increasingly more buildings.

Strengthening of response to stranded commuters

Water supply storage tanks

Water supply storage tanks

Disaster relief supplies storage warehouse

Disaster relief supplies
storage warehouse

Measures are taken so that buildings can accommodate tenant companies' office workers for a certain period in cases where the office workers have difficulty returning home in the event of a large earthquake, thereby allowing the office workers to select the safer of the options available.

Some measures for accommodating stranded commuters
1.Strengthening of equipping supplies in preparation for disaster
Stockpiling of one day's worth of water and food for the number of people corresponding to the building's population
Enriched stockpiling of portable restrooms, medical supplies, rescue equipment, etc.
2.Strengthening of information dissemination
Organizing of TV monitors and other information dissemination tools
Provision of each area's status of damage, status of restoration of public transportation and other information from the Crisis Management Center to each office building

Enhancement of functions and expansion of space of “Crisis Management Center”

Crisis Management Center (Mitsui No.2 Building)

Crisis Management Center
(Mitsui No.2 Building)

Video conference system (left)Several information and telecommunications tools(right)

Video conference system (left)
Several information and
telecommunications tools(right)

Mitsui Fudosan has set up a “Crisis Management Center,” which serves as the disaster response control tower for the approximately 300 office buildings across Japan in the event of a large disaster, at the head office in Nihonbashi, Tokyo. The space was recently expanded to enhance and enrich crisis management functions.

Main points of enhancement of crisis management functions
1.Enhancement of electric power and other basic functions
Equipped emergency electric power generators that can operate for at least 72 hours and also added a function to start up all systems with one start button.
2.Establishment of information and telecommunications networks via dedicated communication lines
Formed several emergency information and telecommunications networks that are not dependent on fixed-line phones, such as a video conference system, satellite mobile phones, etc. via dedicated communication lines.

In addition, established a 24-hour 365-day system where employees take shifts going on duty in pairs so that prompt response can be made even on weekday nights and holidays.

Issuance of disaster prevention guidebook

Disaster Prevention Guidebook

Disaster Prevention Guidebook

Office Furniture and Fixtures Toppling and Falling Prevention Guidebook

Office Furniture and Fixtures
Toppling and Falling
Prevention Guidebook

A “Disaster Prevention Guidebook” introducing Mitsui Fudosan's disaster prevention initiatives and a “Office Furniture and Fixtures Toppling and Falling Prevention Guidebook” for raising awareness among tenant companies about the importance of measures to prevent toppling and falling of furniture and fixtures were issued. While utilizing these guidebooks, disaster prevention measures will be promoted together with tenant companies.

Brief outline of “Disaster Prevention Guidebook”
1.Organizational structure and role in event of disaster
About the structure of coordination between the Disaster Response Headquarters set up at the Crisis Management Center and each building
2.Disaster prevention functions of “Mitsui's offices”
About the disaster damage assessment system, anti-seismic performance and vibration control structure, emergency equipment and stockpile
3.Communication and drills in preparation for disaster
About tenant relations and various drills
Employee's Comment
Hirofumi Ito Operation and Management Department Office Building Division Mitsui Fudosan Co., Ltd.

“Safety and Security” in Both Facilities and Operations Aspects

Hirofumi Ito
Operation and Management Department
Office Building Division
Mitsui Fudosan Co., Ltd.

I strongly feel the increase in BCP awareness among tenant companies since the Great East Japan Earthquake. In response to such movements, in view of supporting the safety and security of tenant companies in the event of a disaster, we are focusing on staff drills and training, etc. for the possibility of various disasters and incidents.
On the other hand, collaboration with tenant companies and shared awareness of disasters are also extremely important to being prepared for the event of a disaster. At Mitsui Fudosan, along with conducting disaster prevention drills throughout the entire building at each building with the help of the fire station under jurisdiction every year, we respond to tenant companies' consultations concerning disaster prevention and take other measures to pursue close communication on a regular basis.
The desire is to have tenant companies feel “secure if Mitsui's offices.” The recent strengthening of measures is also part of such efforts. We will strive to provide greater “safety and security” from both the facilities aspects, such as equipment and stockpiling, and the operations aspects, such as drills and communication.

Communication with tenant companies

Communication with
tenant companies

Morning training of building staff

Morning training of
building staff

Training for fire fighting

Training for fire fighting

Mitsui Fudosan Group Environment Communication Word Striving for Urban Development that Enriches Both People and the Earth

Related site

Environmental measures on the Tokyo Midtown On the Green What we do for the earth (PDF : 5MB)